FileSure Use Examples
A few reasons why people call us:
Find "Lost" Folders and Files
It's really common to get a help desk call from a user who
has "lost" files. Worst, they want to know why. Was it one of those viruses?
Or maybe the file was changed and they need the old file back. Do they know
when it was changed? Do you?
Solve their problem immediately with FileSure!
Install FileSure on the server
- Add one rule and track all file activity in all the folders
- Answer "who did it" and "where did it go" in seconds with our forensic console
- Avoid doing a restore by finding where a file/folder was dropped
- If you have to restore, get the right backup file the first time by knowing precisely when a file changed
- Give a department manager access to the web console so they can find it themselves! Better yet,
have the "Deleted Files and Folders" reported delivered directly to their inbox every day or week.
Some things you'll love
- Track who is creating large numbers of new files
- Block music files from being copied to home directories
- Stop everyone from messing with file and folder security
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Stop File Theft
Patient data. Engineering drawings. Proprietary spreadsheets.
Files that are so important that you have to track where they go and stop them
from leaving the organization. You need FileSure!
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FileSure on the Workstation
- Stop files from being copied to USB keys or uploaded to
websites
- Stop files from being e-mailed with Outlook or even web-based clients like gmail
- Block IM, MSN, FTP, Kazaa, Torrent, etc. from reading your data
- Determine whether inappropriate programs are being used to access or modify data
- Monitor and react whether workstations are connected or
disconnected
- Give auditors a report showing how every critical file
was used
- Even protect against users with local administrator
powers
FileSure on the Server
- Supplement the Windows file security model with precise
enhancements
- Provide auditors the forensic tools they need and pass
your business control audit
- Ensure HIPAA and Sarbanes-Oxley and other compliance requirements are met
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Lock down your security model
Defining and implementing a file security is hard work.
But how do you keep end users and administrators from altering it
beyond recognition?
Track security changes
- Add FileSure to critical servers
- With centralized rules, create one rule to watch security changes
- Get alerted (if you desire), investigate change sources, and report
Block security changes
Where your security model is vitally important, you can use
FileSure Defend to block security changes, even changes made by Domain administrators
- Create a security change policy - who and when
- Enforce it with one FileSure rule
- Audit, even alert, on failed modification attempts
- Use FileSure self-reporting to guard the guardian
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Make a Sarbanes-Oxley Auditor Happy
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Install FileSure Wherever Financial Records Are Stored
For IT, Sarbanes-Oxley compliance basically comes down to "help us ensure that
our financial data has not been altered." So you need to track all the changes
to key financial records, wherever that data lives in your enterprise. This may mean
a combination of server and workstation locations.
- Work with your finance team to determine where critical data lives
- Make sure you ask if interim Excel worksheets are used in the process - you'll need
to monitor those files on the workstations where they are used
- Deploy FileSure on servers and workstations as appropriate
- Establish FileSure rules to watch financial files for changes
- Verify and report the integrity of your financial records with FileSure file change reports
emailed directly to the compliance officer
- Permit auditors to spot-check the results with the FileSure forensic console
Add the Defend option to:
- Stop file security changes on Finance department shares
- Add a FileSure protection layer to prevent people with administrative rights from
mucking around
- Review FileSure operations reports to ensure FileSure itself was not tampered with
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Enforce HIPAA Privacy Standards
Control over patient records is the core concern of the Health Insurance
Portability and Accountability Act. The goal is to ensure that only people with a need-to-know
ever view any person's medical records. FileSure helps make this complex task both possible
and even easy.
Use FileSure on the server to:
- Identify precisely who has read any and every patient file
- Keep Windows administrators from altering security and poking around
- Provide auditors both comprehensive reports and easy forensic tools
- Identify individuals who have copied large numbers of records off the server -
special care must be taken to prevent a horrible headline!
Workstation data defense is crucial
- Block users from copying patient data to portable media like memory sticks
- Ensure users don't upload unprotected records to outside services such as web email
- Allow auditors to follow the use history of files copied from server to workstation
Safely email patient data with OnlyRead
OnlyRead,
a separate ByStorm product, lets you send encrypted patient data across the web,
secure in the knowledge that only your intended recipient can view it.
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Track and Control Data on a Non-Windows Server
We've all had to deal with dusty old servers. You can't
touch them for fear they'll break, much less install any code on them. And
good luck finding auditing software for proprietary network storage devices!
But FileSure can help!
Install FileSure on your Windows Workstations
- Comprehensive auditing of file access to both Windows
and non-Windows servers
- Define and enforce file security and audit policy even
when the remote server doesn't supply sufficent tools
- Meet HIPAA and Sarbanes-Oxley and other compliance
requirements without replacing servers and applications
A central Window Server
- Configures audit policy on all workstations
- Provides central storage of audit data
- Enables forensic investigations
- Provides comprehensive reporting
- Enables web access to non-IT personnel to file audit
records
- Alerts you to file theft and other critical conditions
- Deploys FileSure onto Workstations
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